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Open Position: Project Administrator

We are seeking a highly organized and detail-oriented Project Administrator to support our Project Management team in the successful execution of commercial electrical construction projects.

 

The ideal candidate thrives in a fast-paced environment, communicates effectively, takes initiative, and possesses strong organizational and problem-solving skills.

Responsibilities

  • Project Administration & Set-Up

    • Assist with project setup and documentation at project initiation

    • Maintain accurate project records, files, and correspondence

    • Track project milestones, schedules, and administrative requirements

    • Support Project Managers with day-to-day project administration needs

  • Material Tracking & Procurement Support

    • Track material procurement and delivery status for projects

    • Monitor medium to large material packages, including lighting, switchgear, generators, and other major electrical equipment

    • Coordinate with vendors, suppliers, and Project Managers regarding material lead times and delivery schedules

    • Follow up on outstanding orders and resolve material-related issues

  • Communication & Coordination

    • ​Serve as a primary administrative point of contact between Project Managers, field personnel, suppliers, and general contractors

    • Maintain consistent communication regarding project status, material deliveries, and project requirements

    • Coordinate documentation requests and project-related correspondence

    • Assist in resolving administrative and logistical issues that arise throughout project execution

  • Billing & Financial Administration

    • Prepare and submit monthly billings to general contractors

    • Complete pay applications and supporting documentation

    • Prepare lien waivers and other contract-required billing documents

    • Coordinate with accounting personnel to ensure accurate project billing and reporting

    • Obtain Notary Public certification within six (6) months of employment if not currently certified

  • Project Close-Out

    • Assist in assembling and submitting project closeout documentation

    • Coordinate collection of warranties, operation manuals, as-built drawings, and other required project documents

    • Ensure project files are complete and properly archived upon project completion

  • ​General Administrative Support

    • Maintain organized electronic and physical project files

    • Assist with document management and record retention

    • Utilize Microsoft Office Suite to prepare reports, spreadsheets, correspondence, and project documentation

    • Occasionally travel locally to pick up project documents, plans, permits, or other project-related materials

    • Provide additional administrative support to the Project Management team as needed

Requirements

Qualifications

  • High school diploma or equivalent required; associate degree in business, construction management, accounting, or related field preferred

  • Previous experience in construction administration, project coordination, project support, or office administration preferred

  • Experience in commercial construction or electrical contracting is a plus

  • Proficiency in Microsoft Office Suite, particularly Excel, Outlook, Word, and Teams

  • Strong organizational and time-management skills

  • Excellent written and verbal communication skills

  • Ability to manage multiple priorities and deadlines simultaneously

  • Strong attention to detail and problem-solving abilities

  • Basic accounting knowledge or experience with billing, invoicing, or pay applications preferred

  • Valid driver's license with acceptable driving record

What We're Looking For

  • A self-starter who takes initiative and follows through on tasks

  • Someone who enjoys working in a fast-paced, team-oriented environment

  • A strong communicator who can effectively coordinate with multiple stakeholders

  • An organized professional who thrives on keeping projects moving forward

  • A problem-solver who can adapt to changing priorities and project demands

Why Join Us?

  • Stable, full-time position with a growing commercial electrical contractor

  • Opportunity to work on diverse and challenging projects

  • Collaborative team environment with strong operational support

  • Health benefits (medical, dental, and vision options)

  • 401(k) with company match

  • Paid Time Off (PTO)

  • Paid holidays

Company Policy Compliance

Must agree to the terms of the company's Non-Compete and Confidentiality Agreement, which is intended to protect clients, coworkers, and proprietary information. This agreement does not restrict your ability to pursue other opportunities or develop your own client base outside of company interests.

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Ready to Power Your Future?

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